Child Info: Updating of Child Info and Marking Attendance Guidelines Released


Present : S.Suresh Kumar, I.A.S.,

Rc.No.ESE02/498/2022-PLG -CSE                               Dt: 28/10/2022

Child Info: Updating of Child Info and Marking Attendance Guidelines Released

Sub:   School  Education   –   Updation   of   Child  Info     and  marking   of   Student Attedance – Orders – Issued.

Read: 1)This office proc. Rc.No. 145/A&I/2020 dated 18/08/2021

2)Govt. Memo. ESE01-SEDNOCSE/784/2021-PROG-II Dt: 14.08.2021

3)This office proc. Rc.No.24/A&I/2022, dated 25.02.2022

4)Student Attendance App developed by TCS.

5)  This office Procs. Rc.No. ESE02/498/2022-PLG –CSE, dt.02-        07-2022



The attention of  all the  Regional Joint Directors  of  School Education  and District Educational  Officers in the state is invited  to the references  read above and they are informed  that  in the  reference  3rd read above, certain  guidelines were   issued    regarding    commencing    the  academic    year   2022-23,  school preparedness and readiness programme.

2.      The child data base  in child info is to be updated with fresh admissions and withdrawals duly ensuring that the enrollment of the schools shall be refected in the  child database for  benefting the students with the  provisions made for  the students studying in all schools under all managements.

3.      In  this  regard  the  following guidelines  are herewith  reiterated  which were already issued in the  reference 5th  read  above,  to all the  fled functionaries to instruct  all  the headmasters of  all  schools  under  all managements regarding updating the child information in child info.

  • a. Provision for  registering/  updating  the child database will be enabled  from 5th July 2022 onwards.
  • b. Considering  automatic  promotions  to the students to the next class  are refected in the child data base.
  • c. Students of  the last  class  of  a particulars  schools  are pushed to system dropouts to enable  them to admit  in new schools  where the child is joined in next class.
  • d. If the students of remaining classes issued with transfer certifcates/record sheets the same shall be updated in the  child info and  to kept  them  as general dropouts to enable them to admit in new schools.
  • e. Child info  shall  be  updated  on  daily  basis  subject  to  admissions  and withdraws in that school
  • f.  Before  capturing  the student’s attendance,  the child  database shall  be synchronized to refect the data of new admissions and withdrawals.
  • g. As the 30th September of  respective academic year  is the  cutof date for updating  UDISE+  data, the same will  be applied  for   updating  the child information   also.   The   Child  info  registrations   shall   be  stopped  w.e.f 30.09.2022  for   the  academic  year  2022-23.  However, admissions  and withdrawals  can be taken up offline as per RTE norms.  The data  base  of such children will be refected in the next consequent academic year.
  • h. As the student’s attendance is one of the criteria for  Jagananna Ammavodi program, all headmasters and teachers shall ensure that the students who attend the school  shall  be updated and synchronized  regularly  to ensure that all the students refected in students attendance app.
  • i.  As mandated by Government, all schools functioning in Andhra Pradesh under all managements shall mark the student attendance regularly in the existing  student attendance app provided by the department. Any deviation in this regard shall be viewed seriously.

Therefore, all the  Regional Joint Directors of  School Education and District Educational   Officers   in   the  state   are  once  again   herewith   requested  to disseminate  the  above guidelines  to  all headmasters of  all  schools  under all managements through the fled  officers concerned  and to ensure  that  the error free  child info is registered  and see that the entire  task should  be completed  by 31-10-2022 without fail.

Top priority should be given to this item of work.

Click here to download proceedings

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